Pontotoc School Board Meeting 1-13-2020

STATE OF MISSISSIPPI COUNTY OF PONTOTOC CITY OF PONTOTOC
BE IT REMEMBERED, that on January 13, 2020 there was held a regular monthly meeting of the Pontotoc City School District Board of Trustees at Pontotoc City School District Maintenance and Transportation Department at 6:00 p.m., with the following members present:

MEMBERS PRESENT: Gary Golden, Kevin McGregor, Frankie Moorman, Shane Clayton and Wally Henry. MEMBERS ABSENT: None. ALSO, PRESENT: Dr. Michelle A. Bivens, Superintendent and Phil Tutor, School Board Attorney.

The official meeting was called to order in open session by President, Gary Golden.

Motion was made by Shane Clayton, seconded by Kevin McGregor, and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the Pontotoc City School District adopt the agenda, as amended, for this regularly scheduled meeting of the Board of Trustees.

Motion was made by Gary Golden, seconded by Kevin McGregor, and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the minutes of the board meeting on December 9, 2019 be approved.

Motion was made by Wally Henry, seconded by Frankie Moorman, and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the Pontotoc City School District approve the following fundraiser requests attached hereto as Exhibit “A”.

Motion was made by Wally Henry, seconded by Frankie Moorman, and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the Pontotoc City School District approve the following field trip requests attached hereto as Exhibit “B”.

Motion was made by Wally Henry, seconded by Frankie Moorman and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the Pontotoc City School District review and rescind board policy School Bus Turnaround (EDAF) as recommended by Superintendent, Dr. Michelle A. Bivens. (Board Policy EDE)

Motion was made by Wally Henry, seconded by Frankie Moorman and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the Pontotoc City School District review and approve section E, F, K, L, and M of board policies with no changes as recommended by Superintendent, Dr. Michelle A. Bivens. (Board Policy BDE)

Motion was made by Wally Henry, seconded by Frankie Moorman and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the Pontotoc City School District review and approve section E, F, K, L, and M of board policies with minor changes as recommended by Superintendent, Dr. Michelle A. Bivens. (Board Policy EDE)

Motion was made by Wally Henry, seconded by Frankie Moorman and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the Pontotoc City School District approve first reading of new board policy, Emergency Management­ Disaster Plans (EBBC-R) and Vaping Policy (GBRMB) as recommended by Superintendent, Dr. Michelle A. Bivens. (Board Policy EDE)

Motion was made by Wally Henry, seconded by Frankie Moorman and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the Pontotoc City School District review and approve first reading of board policies, Payroll Procedure (DJC) and Data Breach Prevention (Cyber Security) (EFA) as recommended by Superintendent, Dr.
Michelle A. Bivens. (Board Policy BDE)

Motion was made by Kevin McGregor, seconded by Shane Clayton, and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the Pontotoc City School District approve financial reports for the month, including the consolidated claims docket in the amount of $105,665.59 the payroll clearing accounts, the statement ofrevenues and expenditures, budget status statement for December 2019, cash flow statement, balance sheet, monthly check detail, monthly handwritten checks in the amount of $1,700,499.78 as recommended by Superintendent, Dr. Michelle A. Bivens and on file in the administrative offices of the school district. ( Board Policy DIB & DJ)

Motion was made by Gary Golden, seconded by Wally Henry, and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the Pontotoc City School District approve the personnel report as recommended by Jay Hughes, Human Resources Director and Superintendent, Dr. Michelle A. Bivens attached hereto as Exhibit “C”.

Motion was made by Gary Golden, seconded by Shane Clayton, and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the Pontotoc City School District approve advertisement and request for qualifications for an energy service company as recommended by Superintendent, Dr. Michelle A. Bivens. (Board Policy FCA)

Motion was made by Shane Clayton, seconded by Kevin McGregor, and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the Pontotoc City School District approve a recessed meeting on Wednesday, January 15, 2020 at 12:10 p.m. at the Pontotoc City School District Administrative Office.

DATED, this the 13th day of January, 2020.

STATE OF MISSISSIPPI COUNTY OF PONTOTOC CITY OF PONTOTOC

BE IT REMEMBERED, that on January 15, 2020 there was held a recessed meeting of the Pontotoc City School District Board of Trustees at Pontotoc City School District Administrative Offices at 12:10 p.m., with the following members present:

MEMBERS PRESENT: Gary Golden, Kevin McGregor, Shane Clayton and Wally Henry. MEMBERS ABSENT: Frankie Moorman. ALSO, PRESENT: Dr. Michelle A. Bivens, Superintendent and Phil Tutor, School Board Attorney.

The official meeting was called to order in open session by President, Gary Golden.

Motion was made by Wally Henry, seconded by Gary Golden, and unanimously adopted that the following resolution be adopted  by the school district: RESOLVED, that the Pontotoc City School District adopt the agenda, as amended, for this recessed meeting of the Board of Trustees.

Motion was made by Gary Golden, seconded by Shane Clayton, and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the Pontotoc City School District approve the following transportation requests attached hereto as Exhibit “A”.

Pursuant to the terms of Miss. Code Ann. 25-41-7 (1990), as amended Kevin McGregor moved and Wally Henry seconded that the Pontotoc City School District make a closed determination upon the issue of whether or not to declare an executive session at 12:19 o’clock p.m. for the purpose of discussion of a student matter, which motion received the unanimous vote of the members of the Pontotoc City School District Board of Trustees. The discussion of the nature of a student matter requiring executive session was had, and the Board, on motion by Gary Golden, seconded by Kevin McGregor and approved by unanimous vote, declared the Pontotoc City School Board of Trustees to be in executive session for the consideration of such matters. No final action was taken in such executive session  of any of the matters discussed, and on motion by Gary Golden, seconded by Wally Henry and unanimous vote it was ordered that the meeting again be opened to the public at 12:33 o’clock p.m.

Motion was made by Kevin McGregor, seconded by Shane Clayton, and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the Pontotoc City School District approve the recommendation of the Disciplinary Committee and the superintendent that student V2019M1205M be expelled from the school district.

Motion was made by Kevin McGregor, seconded by Gary Golden, and unanimously adopted that the following resolution be adopted by the school district: RESOLVED, that the meeting be adjourned until February 10, 2020 at 6:00 o’clock p.m., at Pontotoc Junior High School auditorium.

Agenda for February 2020 Meeting: FEBRUARY BOARD AGENDA